Last updated: January 2019
We promise to keep your privacy and the data you provide us with safe and secure.
This Policy explains the information we collect about people who visit our website and why we are collecting it, as well as information about how we use it, if we share it and how we keep it secure.
We may update or change this Policy from time to time – you can see the month that the Policy was last updated at the top of this page. Please check occasionally to ensure that you’re happy with the changes. By using our website you’re agreeing to be bound by this Policy.
If you need to contact us about any aspect of this Policy you can do so by emailing us at firstname.lastname@example.org, by writing to us at Green Rewards, 141 – 157 Acre Lane, London, SW2 5UA, or calling us on 0207 326 5055.
Who we are
We are Green Leaning Limited, trading as Green Rewards. Green Leaning Limited is registered in England & Wales under company no. 7490327. Its registered office address is 5 Market Yard Mews, 194-204 Bermondsey Street, London SE1 3TQ.
How do we collect information from you?
We obtain information about you when you use our website, such as when you contact us about products and services, or when you sign up to and participate in a programme provided by us to your employer organisation.What type of information do we collect?
The personal information we might collect from you includes your name, email address and university postal address. It may also include information regarding what website pages are accessed and when. How is your information used?
- We may use your information to:
- Administer the scheme, including sending weekly reminder emails requesting your participation data;
- Administer and send out orders placed on the Green Rewards eShop
- Seek your views or comments on the services we provide;
- Deal with entries into a competition;
- Send you quarterly updates about sustainability news and innovation;
- Notify you of changes to our services;
We believe that these forms of communication are an intrinsic part of ensuring that your engagement in the programme works efficiently and that we can communicate to you on your activity in the programme and any rewards that you have earned. Having considered this, we therefore believe that this is a legitimate interest to communicate with you in this manner and such interest is genuinely not overridden by your fundamental rights as a data subject.
You may opt-out of any email communications by using the ‘unsubscribe’ link within each email, contacting us at email@example.com or by calling us on 0207 326 5055.
We will hold your personal information on our systems for as long as you hold an account with us.
In order to process eShop orders we may share your order details, including name and postal address, with our suppliers so that your order can be fulfilled.
As part of the administration of the programme your details, including name and email address, may be passed onto the sustainability team at the University of Bristol so that they can contact you directly with regards to Be The Change. Your details will not be shared with any other parties nor be used to contact you for any other reason.
How you can request, edit or erase the information we hold about you
You have the right to ask for a copy of the information we hold about you. You can do this by emailing us at firstname.lastname@example.org, calling 0207 326 5055 or by writing to us at Green Rewards, 141 – 157 Acre Lane, London, SW2 5UA. We will aim to process your request as quickly as we can and at the latest within 14 days of receiving the request. We will provide the information to you by SFTP (Secure File Transfer Protocol). We may charge a small administration fee of £10 for any excessive or repetitive requests.
You are responsible for the accuracy of the data we hold about you. If you notice that anything is incorrect, or that anything is out of date you can ask for this information to be changed by contacting us at email@example.com, calling 0207 326 5055 or by writing to us at Green Rewards, 141 – 157 Acre Lane, London, SW2 5UA.
Cookies are widely used tiny pieces of software (files) that are installed on a computer or mobile device when an individual visits a website.
Session cookies are temporary cookies that remain in the cookie file of your browser until you leave the website. We use session cookies to allow you to carry information across pages of our website and avoid having to re-enter information, and to compile statistics that allow us to understand how users use our website and to help us improve the structure of our website.
Persistent cookies remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie). We use persistent cookies to display your name and Points balance each time you access our website (using the "Remember me" cookie), and to pre-complete your Green Rewards Account number when you logon to our website (using the "Remember me" cookie).
We may use other persistent cookies from time to time to help us recognise you as a unique visitor when you return to our website and to monitor your use of our website. This will allow us to tailor the content of certain areas of our site and offer you promotions that match your preferred interests.